Human Resources Coordinator

BPM-PR Firm has an immediate opening for an experienced, part-time Human Resources Coordinator. Join an exceptional team of self-starters within a fun, friendly and fast-paced public relations firm. This is a team where your voice is heard, creative projects happen weekly and real results are produced.

BPM-PR Firm is an award-winning boutique PR agency headquartered in New York City. We have served clients since 2005 across 16 industry verticals, with a focus on fashion, beauty, lifestyle and wellness. The agency has been recognized by Newsweek, Forbes and PR Daily.

The Human Resources Coordinator will manage the day-to-day hiring pipeline, team training and onboarding. This role is ideal for a highly organized, independent self-starter with strong follow-through. This is a fully remote/ contract position and we will consider candidates across the U.S.

What You Will Do

Recruiting and Hiring

• Post and update job listings and push them to the applicable job boards for each role.
• Review resumes and applications weekly and identify the strongest candidates for each role.
• Move candidates through each stage of the hiring pipeline quickly and effectively, from application to offer.
• Keep the applicant pipeline current by tagging, advancing and declining candidates on a consistent schedule.
• Conduct prescreens on camera for all client-facing roles, evaluating polish, presence and communication skills.
• Screen candidates against our core verticals of fashion, beauty, lifestyle and wellness.
• Send written assessments to qualified candidates, track deadlines and follow up until they are complete.
• Attach completed assessments and prescreen notes to each interview email so the CEO can review them before final interviews.
• Schedule interviews with Directors and the CEO and keep candidates informed at every stage.
• Prepare offer letters and send them for electronic signature.
• Source new candidates for current and upcoming roles.
• Draft interview questions and job descriptions for positions that do not have them yet.

Onboarding

• Ensure every team member has a fully completed onboarding packet on file.
• Manage new hire documents, workers’ comp setup, and review of the employee manual and policies.
• Set up new hires in ADP RUN and coordinate with our payroll team on documents, signatures and employee records.

Training and Development

• Set up team trainings and assign them to the right team members.
• Help create training pipelines for each role, from new hire through advancement.
• Track training completion and follow up on anything outstanding.

Performance and Compliance

• Assist with annual reviews, including scheduling, preparing review materials and tracking completion.
• Support compliance with local, state and national employment regulations for our remote team members across multiple states.
• Keep employee records organized, current and confidential in ADP RUN and our internal files.

Reporting

• Provide weekly check-in and check-out updates on what is planned and what has been completed.

What We Are Looking For

• One to three years of HR, recruiting or hiring coordination experience.
• Strong resume review skills and the ability to quickly spot qualified candidates.
• Proven ability to manage high applicant volume and keep candidates moving through a hiring pipeline.
• Experience with ADP RUN for payroll and employee records. This is strongly preferred.
• Working knowledge of U.S. HR compliance, including multi-state requirements for remote employees.
• Experience building or managing employee training programs.
• Experience supporting onboarding and annual performance reviews.
• Superior verbal and written communication skills.
• Comfort learning new HR, training and project management platforms quickly.
• Exceptional interpersonal skills and sound judgment with confidential information.
• The ability to work within a multi-faceted and extremely fast-paced environment.

Details

• Part-time, remote position.
• Reports directly to the CEO.
• Competitive hourly pay, flexible schedule and growth potential.
• Immediate availability required. Please do not apply if you cannot begin working immediately.

NO CALLS PLEASE.